Your Virtual Assistant. Our HR Support. Your Time Back.
HireTrainVA is the only virtual assistant service that includes full HR management. We recruit your VA from the top 3% of global talent, then handle the time tracking, payroll, tools, training, and performance management — so you can focus entirely on results.
You manage the KPIs. We manage everything else.
What Is a Managed VA Service?
A managed virtual assistant service goes beyond placement. Instead of simply matching you with a VA and leaving you to figure out the rest, a managed service handles the ongoing HR responsibilities that come with having a remote team member.
At HireTrainVA, "managed" means we act as your fractional HR department for your virtual assistant. We recruit the talent, provide them with the tools they need, track their time, process their payroll, deliver training when needed, resolve performance issues, and replace the VA if you decide to go in a different direction.
The result? You get a trained, supported virtual assistant without the overhead of managing one.
What's Included in Every Managed Plan
Global Talent Recruitment
We source from a worldwide pool and accept only the top 3% of applicants. Every candidate goes through skills assessments, background checks, personality profiling, and psychological evaluations.
Personality Profiling & Matching
Every VA undergoes personality profiling so we can match them to your work style, communication preferences, and team culture. This is intentional matching based on who you are.
Time Tracking
Every VA is set up with a time tracking tool so you always know exactly how your hours are being used.
Tools & Resources
We equip your VA with everything they need — time tracking, a secure password manager, AI tools, and role-specific software. If your VA needs it, we provide it.
Payroll Processing
We handle all payroll for your VA. No invoices to chase, no international payment headaches.
Ongoing Training
When your VA needs to learn a new tool, process, or skill, we provide the training so they stay sharp and productive.
Performance Support
If issues arise with your VA's performance, we step in to address and resolve them. You don't have to play HR.
VA Replacement
If you decide to go in a different direction, we handle the replacement process and find you a new match.
Three Levels to Match Your Needs
Junior
Ideal for task-based, process-driven roles. Junior VAs are trained, reliable team members who excel at defined workflows and repetitive tasks. Perfect for data entry, basic admin, appointment setting, and process-oriented work.
Mid
For roles that require independent thinking and experience. Mid-level VAs bring deeper expertise and can handle more complex workflows with less oversight. Great for bookkeeping, social media, customer support, and coordination.
Senior
For high-impact roles where experience and judgment matter. Senior VAs are seasoned professionals who can manage complex responsibilities, make decisions, and drive outcomes. Ideal for executive assistance and strategic support.
Not sure which level you need? That's exactly what the strategy call is for. We'll assess your needs and recommend the right fit.
Who This Is For
Managed plans are built for business owners and entrepreneurs who:
No Time for HR
Want to delegate to a VA but don't have time to manage the HR side.
Need Reliability
Have been burned by hiring VAs on their own and want a reliable, supported solution.
Want Accountability
Need a VA who's trained, tracked, and accountable — without building that infrastructure themselves.
Focus on Growth
Want to focus on KPIs, strategy, and growing their business — not chasing timesheets and processing payroll.
Frequently Asked Questions
How quickly can I get started?
After your strategy call, we typically match you with a VA within 5–10 business days, depending on the role and your specific requirements.
Do I still manage my VA day-to-day?
Yes — you set the priorities, assign tasks, and manage performance KPIs. We handle the HR side: payroll, tools, time tracking, training, and any performance issues that need intervention.
What if my VA isn't the right fit?
We'll work with you to resolve the issue first. If you decide you need a different VA, we handle the full replacement process at no additional recruiting cost.
Where are your VAs located?
We recruit globally, selecting the best talent regardless of location. Every VA is vetted through skills assessments, background checks, and psychological evaluations.
Can I hire more than one VA?
Absolutely. Many of our clients have multiple managed VAs across different roles. Each VA gets the same full managed support.
What's included in the managed plan subscription?
Every plan includes recruitment, personality profiling, VA matching, tools and resources (time tracking, password manager, AI tools, and more as needed), payroll processing, ongoing training, performance support, and VA replacement. The only difference between Junior, Mid, and Senior plans is the experience level and capability of the VA.
Ready to Get Your Time Back?
Book a free strategy call and we'll map out exactly which VA role and level fits your business. No pressure, no obligation — just a clear plan for getting the support you need.